ANTHRO NEW ENGLAND GENERAL DEALER’S POLICIES.
Last revised DECEMBER 31, 2022
Thank you for applying to be a Vendor at Anthro New England! For many of our guests, a robust selection of dealers is an important part of what draws them to Anthro New England – and of course, we like to see you make money as well!
To be as transparent as possible, we want to lay out what Anthro New England’s responsibilities are, and what your responsibilities are as part of our dealer-convention relationship. We will refer to Anthro New England as “ANE” throughout this packet to keep this short.
If you have any questions, please contact us at [email protected] and we will do our best to get answers to you.
TABLES AND RESERVATIONS.
RESERVING A TABLE.
Dealer tables will be selected through a Juried Selection Process.
All tables can be reserved in 30” by 72” (“full table”), 30” by 144” (“2 full tables”), or a 10X10′ (“Booth”) where up to two tables can be provided . Each full table has two chairs. The number of people behind each table must be limited to the number of chairs.
Additional chairs or space around the block cannot be guaranteed.
PRICING AND AVAILABILITY.
Current pricing and availability can be found on our Dealer’s Den page, here.
Anthro New England will assign dealers table space within the available space using the following criteria:
- Special Requests: Dealers who submit special requests for specific needs (wall tables for displays, etc.) will be considered for table space based on those needs on a first-come-first-serve basis. If ANE cannot facilitate dealer needs, the dealer will be contacted prior to the convention. Other special requests will be considered as we are able to provide them. No special requests are guaranteed. Special requests can be submitted while requesting a dealer’s table, or by email a [email protected].
- No Special Requests: Dealers without specific needs will be assigned to a table space thorough the Dealer’s Den at ANE’s discretion.
* All dealers will have access to electricity.
- GREATER THAN 90 DAYS PRIOR TO THE CONVENTION: Should a dealer withdraw within this time frame, they will receive a full refund of their dealer table fees.
- LESS THAN 90 DAYS PRIOR TO THE CONVENTION: Should a dealer withdraw within this time frame, refunds are at the discretion of ANE.
When a registered dealer withdraws from a table, the first dealer on the waitlist will be contacted and offered the table. If this dealer cannot be contacted, does not reply within 3 calendar days, or refuses the table, the next dealer on the waitlist will be contacted, and so on.
A dealer who cannot be contacted or does not reply within 3 calendar days will be moved to the end of the waitlist, and may still be eligible to purchase a table should enough become available. A dealer who refuses a table will be removed from the waitlist.
One (1) basic registration is included in the price of a full or double dealer’s table. Two (2) basic registrations are included with a booth. All dealers assistants MUST pre-register for the convention.
ACCESS TO THE DEALER’S DEN.
The Dealer’s Den will be open to convention members during Dealer’s Den hours posted in the convention schedule. Sponsoring members will have early access to the Dealer’s Den 30 minutes prior to other members.
Dealers can access the Dealer’s Den the evening before the convention begins for 4 hours to set up. Dealers also can access the Dealer’s Den 1 hour prior to and 1 hour after the Dealer’s Den hours posted in the convention schedule.
Each dealer may name a small number of assistants who will have the same access to the Dealer’s Den as dealers. All assistants must be pre-registered for the convention. Dealers will be required to name their assistant in the dealers’ den application.
Dealers and Dealer’s Assistants will have a specially labelled badge and members not bearing one of these badges will not be permitted in the Dealer’s Den outside of regular Dealer’s Den hours.
DEALER DISPLAY CODE OF CONDUCT.
Anthro New England and the Boston Park Plaza will both strictly enforce the following Dealer Display Code of Conduct:
- Convention Rating: Any and all common areas controlled by Anthro New England and the Boston Park Plaza are to be considered a “PG” rated area unless specifically labelled for mature audiences. The Dealer’s Den is included under this rule.
- Mature Items Policy: Any dealer displaying or selling goods intended for mature audiences must keep these goods in a clearly labelled portfolio or other suitable storage container that is not openly viewable to the public unless specifically requested by a customer.
- Mature-Only Inventory: Any dealer displaying or selling goods primarily intended for mature audiences must request special permission from Anthro New England prior to the convention.
- Customer Age Verification: It is the responsibility of the dealer to verify a customer’s age before releasing a mature item for viewing. Attendees that are under the age of 18 will be issued clearly labelled badges identifying them as a minor. Dealers should check the badges of all customers before releasing a mature item for viewing. Should a dealer be in doubt of a customer’s age, the dealer should ask for additional ID. Any dealer that releases a mature item to a minor without taking reasonable steps to verify that the customer is over the age of 18 will immediately have their ability to sell goods withdrawn. There will be no warnings regarding this policy.
- Mature Item Bagging: Any goods sold, including but not limited to artwork, that are intended for mature audiences must be delivered to the customer in opaque packaging, such as a black bag or a folder, that obscures the mature item completely.
- If you are located within the 18+ only zone, or will be vending at the 18+ Night Market, you must only follow the Customer Age Verification and Mature Bagging rules.
- Intrusive or Dangerous Displays: Displays must not be unreasonably intrusive or offensive to the senses of guests or other dealers. For example:
- If a dealer is playing a soundtrack for sale, it must be kept at a reasonable volume.
- Scented items may not be so strong as to bother those not viewing the items directly.
- Lighted displays should not be distracting or annoying to nearby vendors.
- In addition, displays must not be dangerous. For Example:
- Candles for sale must not be lit.
- Heavy items that could cause injury must not be placed in a precarious manner.
- Whether a display is intrusive or dangerous is at the discretion of Anthro New England or the Westin Boston Seaport District. If a representative of Anthro New England or the Westin Boston Seaport District requests you to alter your display, you must comply with that request.
- Anthro New England and the Westin Boston Seaport District reserve the right to withdraw a dealer’s ability to display or sell goods within convention and hotel property should the Dealer Display Code of Conduct be violated at any point.
Anthro New England will attempt to provide basic internet access via WiFi to the Dealer’s Den. However, this service will be offered purely as a convenience and ANE makes no guarantees about the speed, reliability, security, availability, or usability of this service.
Because this service will have limited, shared bandwidth, we request that dealers refrain from using high-bandwidth applications such as video or audio streaming, in consideration of other dealers who may need to access the internet.
ANTHRO NEW ENGLAND’S RESPONSIBILITIES.
Anthro New England will provide you with space in our Dealer’s Den so you can sell your goods and services to ANE attendees.
At no point can Anthro New England or The Westin Boston Seaport District guarantee the safety, security, or integrity of dealer goods, and they are not responsible for items that are lost or stolen. Anthro New England will take reasonable precautions to secure all dealer goods during sales hours and after the close of the Dealer’s Den, including securing the room after hours using a method approved by the The Westin Boston Seaport District.
As a dealer, you are responsible for accepting payments from your customers. Where applicable, you are also responsible for collecting sales tax on the goods or services that you sell.
You are also responsible for meeting any other legal requirements which may be necessary to vend at ANE.
These legal requirements may include (where appropriate) but are not limited to: registration with the Massachusetts Department of Revenue; registration with the IRS; and work permits, visas, and other requirements for non-resident dealers. You should thoroughly research the requirements to sell your goods in MA. If you have any questions, you should contact your attorney or accountant to clarify.
Anthro New England is not responsible for determining or completing federal, state, and local responsibilities on behalf of dealers. Dealers agree to hold harmless and indemnify Anthro New England, its team members, and The Westin Boston Seaport District from responsibility due to financial disputes between dealers and their customers, and from investigations into or penalties assessed upon dealers by federal, state, or local authorities.
Please see the Exhibitor Info page for more information.
As a dealer, you are not allowed to sell items that are prohibited for sale in Boston, MA. Examples include (but are not limited to):
- Food & Beverages
- Firearms or Ammunition
- Controlled Substances
- Video game ROMs, copies, or games otherwise modified from their original, licensed states
- Any costumes, props, accessories, or items which would conflict with ANE’s Code of Conduct
In addition, you are not allowed to sell food or beverages.
ACCEPTANCE OF TERMS.
When you request a dealer’s table, you will be asked if you accept this agreement. Completing the request constitutes agreement to these terms.
ANE reserves the right to change this agreement at any time and without prior notice. ANE and The Westin Boston Seaport District reserve the right to revoke or deny dealer table rights at any time without refund.
In the event of a dispute, the decision of the Dealers Den Head shall be final.